Atrix

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Atrix

Atrix Erp System

Enterprise Solutions is a perfect partner to modernize the operational and financial processes of your business. We serve your complex business challenges with our straightforward solutions. With our extensive experience in ERP services, we build your desired outcome into a reality that will help you to thrive in this technological revolutionized world

Enterprise Solutions is a perfect partner to modernize the operational and financial processes of your business. We serve your complex business challenges with our straightforward solutions. With our extensive experience in ERP services, we build your desired outcome into a reality that will help you to thrive in this technological revolutionized world

Financial

General Ledger

General Ledger is based on the simple “Double entry Book keeping” principle. That is each transaction is entered as a debit and as a credit from a journal Nominal either prepared manually or from other financial modules integrated to the General Ledger.

Multi-Division, Multi-Currency Consolidation

General Ledger fully supports multi-company, multi-division, and multicurrency financial accounting. All financial results can be tracked and reported at the individual operating unit level and then consolidated.

Control and Consistency

Fiscal calendars, accounting period definitions, and closing rules provide control and consistency for applications that impact the general Ledger. Transactions from other applications are designed to integrate with General Ledger seamlessly.

Flexible Chart of Accounts

At the heart of the General Ledger is a multi-dimensional Chart of Accounts that enables the user to perform powerful financial analysis and performance measurements. The user-defined structure can be changed easily and dynamically as your business evolves.

Multinational Capabilities

Transactions may be posted in any currency and are automatically converted to “home” currency for financial reporting and consolidation. Currency conversion and exchange rates are based on rate effectively by date or by user entry.

User-Defines Chart of Accounts

The user will be able to construct the company, or branch, chart of accounts utilizing the GL chart of account module. The user will be able to define the account category, levels, headers, sub-totals, and total accounts.

Budget Allocation

The system will provide the user with the capabilities of assigning budget for each Account and each cost center. The system will maintain the actual transaction amount for each account and each cost center to produce the comparison report against budget.

Financial Periods

The system provides the user with the flexibility of defining the number of periods, within the same financial year, and the start and end date for each period.

Period End Processing

The Financial period can only be closed when the end date for that period has been reached. Once a financial period has been closed, no transactions will be allowed for that period. The system allows the user to open more than one period at the same time.

Year-End Processing

At the end of the financial year, all periods must have been closed including the last period. The year-end processing is to close the financial year and produce all the necessary year-end reports.

Accounts Receivable

Accounts Receivable module is used to record details of goods and services provided on credit in any currency. All customer service and cash flow management invoice, inquiry capabilities, as well as audit reporting functions recorded, Accounts Receivable provides this critical visibility while giving you the tools you need to optimize cash and credit management for both local and international trade.
Accounts Receivable module is fully integrated with the General Ledger, and Sales Management “Order Processing” modules.

Maximize Return on Assets

Accounts receivable helps maximize your return on assets by providing a focused collection system to keep cash outstanding to a minimum – while supplying the credit controls necessary to avoid bad debt losses.

Improve Cash Management

By automatically calculating and highlighting all due amounts and net due dates, the solution can help you improve cash management and collection functions. The solution also provides a number of reports designed to analyze cash flow, focus collection activity and enhance management.

Flexible Cash Applications

With Accounts Receivable, you can apply cash by invoice number, customer number, or location code. The solution lets you choose the cash application method that bests suits your needs.

Customer Information Management

The customer file is the central repository of local and international customer information. In addition to providing name and address data, the solution establishes processing policies for customer bill-to locations. The system also maintains complete and comprehensive customer histories.

Multinational Capabilities

With Accounts Receivable, you can use local and international customer information to control payment discounting, billing, tax, credit and statement processing. Based on changes in currency rates, you can revalue receivables and post variances. Value-added taxes, and exchange rate variances.

Accounts Payable

Effective management of payables has a direct impact on profitability. With proper controls in place, such as scheduled payments, you can take advantage of supplier discounts and significantly lower your purchasing costs. helps you establish the necessary controls within a wellstructures accounting framework.
The accounts payable module is fully integrated with the General Ledger, and Stock Control modules.

Versatile Design

Accounts Payable can be used in both centralized or decentralized operations. The system handles chargeable material supply items, vouchering, and the direct allocation of supplier charges to work orders. An invoice approval process allows you to approve invoices either by batch or on an individual basis. Disbursements can be made via electronic funds transfer or check.

Payment Scheduling

To optimize the effects of cash disbursements on profitability, the system provides a payment-scheduling capability to ensure that you take full advantage of all supplier discounts. Visibility of invoice disbursements is achieved through integration with the requisition and purchase order approval capabilities.

Integrated Costing and Procurement

Accounts Payable invoice entries are matched with purchase order receiving to facilitate the update of purchasing, inventory, and work-in process records. Vouchering of purchase order receipts supports the calculation of purchase price variances and allows pay-on-receipt processing for Just-In-Time (JIT) vendors.

Complete and Accurate Ledgers

Online invoice processing facilitates the full distribution of costs for material and services to multiple general ledger accounts. The system is fully integrated to support direct charge posting to work-in-progress accounts. Automatic amount balancing during invoice entry ensures complete and accurate ledger updating.

Payment Generation and Bank Reconciliation

A systematic process is provided for the check creation, printing and reconciliation cycle. An onscreen function helps you select and consolidate the invoices you wish to pay, then set up and print the checks. A check reconciliation capability ensures that bank cash accounts are correct.

Supplier Management

Supplier Quote

Supplier Quotes extends the reach of the purchasing cycle by maintaining, tracking and reporting request-for-quote (RFQ) and supplier-quote information.

Efficient RFQ and Supplier Quote Generation

RFQs can be generated for an unlimited number of suppliers. Supplier’s information is automatically pulled from master files. a supplier quote is created by combining existing RFQ information with the supplier’s responses. Supplier quotes may be entered directly or indirectly by entering a supplier’s response to an RFQ. In either case, requests for multiple prices based on quantity discounts gives purchasing agents the information they need to make smarter buying decisions.

Full Tracking of Supplier Responses

Inquiry and reporting functions provide up-to-the minute tracking of all active RFQs and supplier quotes. Extensive history files offer valuable data for performing price, delivery, and quality comparisons.

Optionally Converts Supplier Quotes to Purchase Orders

All or selected parts of a supplier quote can be converted directly into a purchase order. For the sake of efficiency, supplier quotes may be optionally closed during the conversion process. All closed supplier quotes are maintained in history files for future reporting.

Purchase Order

Purchase Orders helps you manage suppliers, control inventory levels, reap the benefits of Just-in-Time and consigned inventory, and analyze the financial impact of your procurement decisions.

Full Financial Visibility

Purchase Orders provides complete visibility into the financial impact of purchasing decisions and agreements, enabling you to monitor cash flow and overall performance.

Paperless Procurement with Approvals

The solution reduces administrative costs and delays with a multi-level, on-line approval process for purchase orders, requisitions and related invoices.

Comprehensive Functionality

The solution includes functionality to support standard purchase orders, requisitions, receiving, and supplier returns. Purchase Orders provides comprehensive information about each supplier, including history. It supports orders for stock, non-stock, non-standard. Orders can include multiple deliveries per line as well as drop shipments.

Supplier Management

The solution provides comprehensive performance rating to help you select the right supplier for each situation. The rating allows you to identify the top suppliers for quoting, pricing, negotiations and direct source locations.

Purchase Requisitions

  • Manual entry or generated from Materials Requirements Planning / Master Production Scheduling
  • Convert directly or split to multiple purchase orders
  • Combine multiple requisitions on a single purchase order
  • Conversion tolerance controls

Purchase Order Receiving

  • By item, supplier, or order number
  • Receive in-full tolerance control for over-shipments
  • View production shortages
  • Just-In-Time receipts and pay-on-receipt vouchering
  • Lot and serial number assignment
  • Receiving history
  • Landed cost calculated and accrued for imported items
  • Stock dispositioning to pegging reference

Customer Management

Sales Order

The lifeblood of every business is the sale and distribution of its goods and services. At the heart of this process is the sales order system. Sales Orders provides a fully integrated online environment for entering and processing sales orders as well as managing the physical distribution of goods and consigned inventory.

Customer Service

Sales Orders provides visibility into all inventory locations with instant access to on-hand quantities, reserve inventory, scheduled receipts and other pertinent information. Sales Orders enables you to quote accurate delivery dates with confidence and check the customer’s credit status before you complete the order.

Flexible Pricing and Discounting

Sales Orders supports pricing based on list prices or multiple discounting structures. You can schedule price changes based on effective dates. You can simplify and automate even the most complex pricing schemes through customer and items classes and price groups.

Special Item Processing

The solution also enables you to take orders for special items and services. Sales Orders supports “one-time” items or items built to custom specifications.

Customer Profile

Sales Orders provides critical customer profile information for order entry, product distribution, and billing. This information controls credit status and policies, payment terms, and carrier and freight handling procedures. The solution also maintains customer information by locations, which allows you to establish unique bill-to, ship-to, and paying office locations.

Financial Visibility

Sales Orders gives you the information you need to stay on top of your finances. Each sales order has its own tally of on-order and open amounts for individual inquiries or full reports. The cost-of-sales is calculated as goods are shipped. All period statements, credits and returns that affect inventory are tracked for reporting. Open sales order amounts are extended and summarized to report total expected revenue by period.

Multinational Support

The solution enables you to enter orders in any currency to support global businesses. The module automatically converts orders into your “Local” currency for financial reporting, taking into account rate affectivity and fluctuations in exchange rates. Sales Orders also supports valueadded taxing (VAT).

Customer Profile

  • Bill-to, ship-to, and buying locations with addresses
  • Credit limit and hold status
  • Contact names by locations
  • Sales representatives with split percentages

Order line Information

  • Optional customer item number cross-reference
  • Automatic item price and discount calculation
  • View item availability
  • Multi-level international tax
  • Work order reference

Order Processing

  • Option for instant material commitment with pick and packing document generation
  • Credit hold options
  • Commit material by date range or item
  • Record backorder quantities
  • Generate sales orders, credit, and debit memos
  • Print pick list, pack list, packing slip, and acknowledgments

Sales Quote

Sales Quotes extends automation to the beginning of the sales cycle, before finalization of customer or prospect orders. This enhances both the efficiency and timeliness of reported sales data and activities.

Timely, Accurate Sales Quotes

The system automates the pricing of goods and services for faster and more accurate customer quotes. Flexible pricing options enable your organization to incorporate all standard sales order pricing and discounting techniques. All or part of the quote can then be converted directly into a sales order and the sales quote is automatically closed. All closed sales quotes are maintained in history files for future reporting purposes.

Sales Quote Entry

  • Quotes standard stock items, standard non-stock items, nonstandard items, and additional charges
  • Integrates all standard sales order pricing and discounting techniques
  • Extensive text areas for additional comments
  • Quotes for both existing customers and new prospects
  • Tracks probability of closure for expected-value reporting

Convert Sales Quote to Sales Order

  • All or selected part of sales quote can be converted to a sales order
  • Optionally closes sales quote as a result of the conversion
  • Creates customer information from prospect data

Manufacturing

Inventory

Sales, purchasing, production, transfers and adjustments all have an impact on inventory, which itself is often maintained at different locations. Inventory is a complete system that offers integrated, interactive management of all your inventories including physical stock room, in-transit, consigned and others.

Dynamic Stock Status

Because of the perpetual inventory activity within an enterprise, the ability to track its movement is critical. Inventory manages and provides full visibility of all material movement within your warehouse or location, as well as between your locations, both domestic and international. Inventory details are tracked by individual bins, as well as through stocking, consigned and in-process locations. Balances are maintained by category for each plant or warehouse location, providing dynamic stock status and historical visibility.

Material Control

Inventory hierarchy tables define the sequence of locations within a warehouse, in which to look for materials, while LIFO/FIFO capabilities provide the means for controlling the issuance of those materials.

Inventory Reservation

The ability to reserve inventory circumvents the need for a more rigorous commitment by allowing you to “soft allocate” material by lot, serial number or, for greater flexibility, by contract number.

Dock-to-Stock Material Flow

Upon reaching the receiving dock, incoming material should flow smoothly through receiving and inspection. During this “dock-to-stock” process, you need visibility of the material’s status, its current location and its final destination. With Inventory, you can preset and automatically direct movement through the required steps and locations with a material routing.

Automatic Unit-of-Measure Conversion

For each item, Inventory lets you establish various units of measure such as buying, stocking and selling. When material is moved, the system automatically adjusts the quantities for the respective unit of measure.
For example, you may buy material in rolls and stock it in feet. You can build and stock products for inventory as individual units or sell them in packages. This feature lets you conduct business with suppliers and customers on their terms while maintaining inventory on yours.

Material Movement

  • Drive dock-to-stock transactions with user-defined routing tables
  • Transfer orders from one site to another with supporting documentation
  • Receive planned or unplanned material
  • Record inspection results
  • Assign storage locations to put away materials
  • just-in-time availability
  • Dispose of rejected material with Material Review
  • Board (MRB)
  • Process return-to-supplier transactions
  • Capture material scrap for inventory accuracy

Unit-of-Measure Conversion

  • Generic and item-specific units of measure conversion values
  • UM-into storage, UM-out conversion scaler factors

Multi-Location Management

  • Create master location for operating units
  • Define stock-keeping locations within master locations
  • Define processing rules for priorities and commitments by location
  • Define picking sequence using accessibility type defined in location table

Production

production is the complete solution for managing all work order-related information and activities – from opening work orders and handling work-in- process transactions through coordinating and evolving your production lines.

Flexible Work Orders Structure

Work Orders gives you the flexibility you need to handle virtually any work order requirement effectively – whether you are building engineering prototypes, finished products and subassemblies, or managing an entire development project. The multiple line architecture allows you to schedule dates for multiple production runs or to build various combinations of items and/or value-added item components.

Back flush Operations

Optimal production operations often require discrete as well as repetitive manufacturing styles. Work Orders delivers the best of both worlds by allowing users to support a hybrid- manufacturing environment simultaneously, with capabilities for both discrete and repetitive back flushing.

Complete Integration

Work Orders is fully integrated with the rest of modules to assist with the management of your discrete manufacturing processes. All financial transaction data is available for General Ledger posting.

Bills of Materials and Routings

For each manufactured line item on a WO, the system provides a bill of materials (BOM) and routing. Work Orders also provides the ability to include configured items on a WO’s BOM. This gives you the opportunity to use existing product versions or to tailor product configurations online in response to current production conditions or unique customer requirements. You can make changes, for example, to accommodate substitutions based on material availability, production capacity, operational methods, tooling, and customer specifications. These unique records also provide the basis for order tracking, cost auditing, and the as-built product configuration control document.

Work-in-Process visibility

You always have instant and accurate visibility to your current investments in work-in-process inventory. Each work order provides an online valuation of the materials used and value-added costs. The total value of completed items is tracked for easy comparison to the planned work order costs and accumulated detail costs. Labor and machine efficiency data is generated and all transaction activity is tracked and calculated for financial posting and reporting.

Work Orders Capabilities

  • Stock items built for inventory
  • Non-stock items
  • Non-standard one-time items
  • Support of alternative configurations and processes
  • Automatic calculation of start dates from lead times
  • Back flush by work order operation
  • Work order statuses

Work Order Completions

  • Report quantities or percentages
  • Move completed goods to inventory or a work order
  • Assign lot and serial numbers automatically
  • Provide completion tolerances

Work Order Closes

  • Separate manufacturing and financial close
  • Close short
  • Reversal capability
  • View costs and variances

Costing

To remain competitive, you must keep a tight rein on product and service costs. costing allows you to do just that. Costing gives you the ability to develop, monitor and manage your product and service costs.

Improved Cost Management

As product and service design change, operational processes improve, and new suppliers are found, you must be able to determine the cost impacts quickly and accurately. You need to know what actions should be taken to correct problems and when to adjust prices for profitability or market share. Costing is designed to help you accomplish this, regardless of the size of your operation.

Life Cycle Costing

Costing meets the needs of businesses whose products and services are supplied through both internal resources and from outside suppliers. Seven cost types can be used to create, model, and track costs throughout a product or service’s life cycle. These include both the standard, average and actual cost for each cost type, as well as previous, current and future transactions.

Elemental Costing

Each item can have multiple user-defined cost elements. By accurately recognizing the true components of cost, these elements provide the critical visibility needed for effective cost control. Elements include fields for material, machine and labor run-time; set-up, fixed and variable overhead; outside processing, shrink / scrap, and freight.

Operational Cost Visibility

item cost records are structures to show a hierarchical view of the costs for each item’s subassemblies, components and tasks. At each level of the item, the relationship of the materials used may be associated with the value-added costs of manufacturing or service delivery. This provides the means to value an item or service accurately as it progresses through the sequence of operations.

Item Cost Elements

  • Material and Material Overhead
  • Machine Run-Time, Setup, Fixed and Variable Overhead
  • Labor Run-Time, Setup, Fixed and Variable Overhead
  • Outside Processing
  • Freight
  • Use-Defined Costs
  • Shrink / Scrap
  • Indirect Costs
  • Memo Field to Exclude from Cost Roll-Up
  • User-Defined Descriptions

Historical Item Cost Information

  • Manufacturing and purchasing activity
  • Details from manufacturing and purchasing receipts
  • Accumulated elemental costs
  • Last item cost with elemental detail
  • Last quantity completed or received
  • Accumulated total quantities

Fixed Assets

Fixed Assets & Depreciation

Fixed Assets System has a comprehensive range of built-In features. The system is integrated with the General Ledger Module where the depreciation charges are posted.

Human Resources

Payroll & Personnel

multiple location payroll processing system features a comprehensive Employee Master File that maintains information sufficient to handle almost any payroll processing requirement. The Insurance Benefits Administration capability will help you manage all of the insurance coverage, as well as the costs, for all of your employees and their dependents. A comprehensive history of pays, deductions, taxes, hours worked, and time off, is maintained for every employee for as long as the employee has been paid through . The system can handle the needs of any business, from producing all payroll checks in real-time, to asking “what if” questions. The system’s reporting features provide many standard payroll reports as well as allow for custom reports to meet any reporting need. The Personnel & Payroll is fully integrated with the general ledger. Payment of employees salaries through Banks are controlled by system.